The Problem With Projects

1. Projects end (or should) What happens to "Website Redesign" when the site launches? Do you delete it? Archive it? What about the maintenance tasks that keep coming?

2. Not everything is a project "Buy milk" doesn't belong to a project. Neither does "Call mum" or "Renew passport". Where do these go?

3. Projects create pressure A project implies deadlines, deliverables, completion. Sometimes you just want a place to put related tasks without all that baggage.

Introducing Spaces

A Space is simpler: it's just where something belongs.

Work — anything job-related
Home — household stuff
Health — exercise, appointments, self-care
Side Project — that thing you're building

No deadlines. No deliverables. Just categories.

Why Spaces Work Better

1. They're permanent Your "Work" space doesn't end when a project ships. It's always there, ready for the next thing.

2. Tasks can belong to multiple spaces "Prepare presentation" might be both Work and Side Project. Spaces handle this naturally.

3. They match how you think When you think "I need to do something for work", you're thinking in spaces, not projects. The tool should match your mental model.

The One Rule

Keep it simple. 3-5 spaces is plenty for most people.

If you're creating a new space for every little thing, you've recreated projects. That defeats the purpose.

Think: what are the main areas of your life? Those are your spaces.

How Grindpig Does It

You start with one space: Personal. Add more as needed.

Each space can have an emoji (because why not make it fun).

When you add a task, pick its space. When you need to focus, filter by space.

That's it. No project management overhead. Just simple organisation.

*Grindpig uses Spaces to keep things organised without the complexity. See how it works.*